5. Corporate Report

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In this section:

1. Management Board
2. Management Team
3. Statement of expenditure, 2008-2009
4. Funding
5. Staff at EDINA and Data Library

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a. Management Board

EDINA is a constituent part of the University of Edinburgh. It is a 'planning unit' within the Information Services of the University, with accountability to University Court and reporting via the Vice Principal for Knowledge Management.

JISC (through HEFCE) meets a major part of the funding of EDINA, so that it can offer services to the JISC (UK academic) community as a whole. As part of the Funding Agreement that HEFCE has with the University, EDINA is required to have a Management Board, to help articulate the interests of the JISC community, and to act as one communication mechanism between JISC and EDINA.

The roles of the Management Board are to:

• Support and advise the management of EDINA
• Oversee the strategic direction and operation of EDINA

The responsibilities of the Board are to:

• Oversee the progress of EDINA, receiving reports on its performance in meeting its obligations under the Funding Agreement and Service Level Agreement (SLA)
• Consider and approve EDINA's business plans (three-year rolling strategy, operational plans, and budget submissions), as required by the Funding Agreement
• Receive and consider any representations that JISC might make under the terms of the Funding Agreement
• Oversee and support EDINA in its promotion to the wider community

During 2008/2009, Professor Mike Tedd retired from the role as Chair of the Board with thanks and warm appreciation from both EDINA staff and members of the Board. We are grateful to Charles Oppenheim, Professor of Information Science, Loughborough University, for accepting the Chair in his place.

The other members of the Board are:

• Dr Mark Brown, University Librarian, Southampton University
• Professor Jeff Haywood, Vice Principal for Knowledge Management, University of Edinburgh
• Norman Wiseman, Head of Services and Outreach, JISC
• Lorraine Estelle, Chief Executive Officer, JISC Collections
• Fiona Bowtell, Leaning and Teaching Librarian (MCT), Open University (representing the JIBS User Group
• Peter Burnhill, Director of EDINA

Other members of JISC and EDINA attend Board meetings as advisors.

Three meetings were held during 2008/2009: in October 2008, March 2009 and July 2009.

b. Management Team

The EDINA and Data Library Management Team consists of:

• Peter Burnhill, Director of EDINA
• Christine Rees, Team Manager, EDINA Service Delivery: Bibliographic and Multimedia
• David Medyckyj-Scott, Team Manager, EDINA Service Delivery: Research and Geodata
• Alan Ferguson, Team Manager: EDINA IT Infrastructure
• Helen Chisholm, Team Manager: EDINA User Support
• Ed Dee, Senior Database Specialist
• Robin Rice, Edinburgh University Data Library: Data Librarian
• Moira Massey, EDINA Cross-Service Strategy and Planning Manager
• Sandy Shaw, Senior Technical Officer
• Ingrid Earp, Senior Administrator
• Aileen Scott-Johnson, Administrator

The EDINA Management Team meets fortnightly and is responsible for leadership of activity, finance and resource planning in the data centre. The Business Development Group guides the development of new project and service activity within EDINA and meets fortnightly.

c. Statement of expenditure, 2008-2009

This is not available in this version of the document.

d. Funding

The national services offered by EDINA during 2008/2009 were funded from several sources. The majority were funded by JISC, with funding also provided by ESRC (Economic and Social Research Council), the University of Edinburgh, and by subscription directly from UK HE and FE institutions and other organisations.

All online services were made available free, at the point of use, for academic purposes by staff and students at licensed institutions. Some services, for example NewsFilm Online, Jorum and UKBORDERS, require no fee, while for others an annual institutional subscription is required. For most services, for example Education Image Gallery and the Digimap Collections, JISC meets the cost of service delivery and collects the subscription income. EDINA charges for some services in order to recover the costs of service delivery, e.g. Land Life Leisure.

In all instances, the University of Edinburgh maintains the necessary IT infrastructure to enable cost-effective delivery of service.

e. Staff at EDINA and Data Library

EDINA's team structure is as follows:

Table 1: EDINA Team Structure

User Support	Support to users and their support staff, and feedback to the service delivery teams: promoting the EDINA services; providing a helpdesk and allied activities; learning from, and addressing the needs of, academic support staff and end users, through high-quality training, online documentation and presence at key conferences and events.
Service Delivery (Bibliographic and Multimedia Services; Geo-data Services; Learning and Teaching)	Delivery of online services: developing, implementing and maintaining effective online data services, including the design and implementation of customised client software, server functionality and databases, and ensuring regular data updates.
IT Technical Infrastructure	Management of the IT platform: reliable and sufficient support of online services; planning and maintaining the underlying software and hardware platforms; network connections; effective liaison with the IT Infrastructure Division (within the University of Edinburgh's Information Services); specialist programming support as required.*
Business Development and Administrative Support	Business, projects and administration: co-ordination, facilitation and provision of administrative support; seeking out and evaluating new opportunities for collection and development; providing an overview of all project work.

*The IT Infrastructure Division provides EDINA with support in the installation, operation and maintenance of the hardware and operating system components of multiple SUN servers, the UNIX computing platforms used to host the EDINA services, and the connection to the Internet.

A full list of staff members may be found at the website (http://edina.ac.uk/about/personnel.html).